The technical storage or access that is used exclusively for anonymous statistical purposes. You can find more information about creating and editing fields in the section of this guide 'Online Designer: Instruments and Fields'. An example of this is changing a true or false question to multiple choice. You can use rule H to check your project, and it will let you know if there are any discrepancies. First, look on the Project Setup tab. Do you want to applyformatting in your REDCap projects and survey forms? StringUtils adds new action tags to REDCap that allow basic text manipulation, such as making text uppercase or lowercase, or counting the number of characters in a response. REDCap allows you can format and de-identify data for analysis in other systems. When you create a new project, the record_id is the first field in the default Form 1 that comes with every new project. In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. Did you know you can track discrepancies in your data via the Data Quality Module? . Making changes to a project in production, Your first instrument and the record_id field, Using the online designer vs the data dictionary, Understanding how REDCap labels and codes your data. In REDCap, all fields on data collection instruments will have a corresponding 'field name' or 'variable . To activate this for your project, go to External Modules (located in the left-hand column), press View Available Modules, and then click Request Activation. Forms Managing Records Functions All REDCap surveys and data collection instruments can be downloaded as PDFs and printed for manual offline data collection. | accessibility. The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. The Data Collection Instrument column displays the name of the form, while the Status column displays icons, with a green circle indicating a completed form, a red circle an incomplete form, and a stacked circles icon for repeating forms. Select Online Designer on the Project Setup page. The Record ID field is a unique field that is always the first field in the project and is mostly not modifiable. Did you know you can create a drop-down list using the data inside your projects using the Dynamic Query (SQL)? The record_id field should always be the first field of your first instrument in the project, because the record_id field is what REDCap uses to link together all the data in a particular record. Using the DAG Switcher, users assigned to Data Access Groups (DAGs) can optionally be assigned to multiple DAGs, in which they may be given the privilege of switching in and out of specifically assigned DAGs on their own. Often, when dealing with repeating instruments, key values will stay the same each time the form or survey is filled out. If you wish, you can rename the record_id variable name (to something such as study_id or participant_id) as soon as you create the project. If [variable] is empty the option will display as ____, so try to make sure that [variable] is filled out before a subject sees this. They can even be printed out and abstracted into REDCap later. External Module Spotlight Date Validation Action Tags:Many projects have fields such as Date of Birth or Date of Previous Visit in which you may want to setup a strict minimum and or maximum value range to ensure users cannot input dates in the past or future. This external module adds the following new action tags: Example: A REDCap project has a DAG of department names at Tufts University. Create a Descriptive Text field in your instrument and then create the variable name. The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes. Corrected example -- adding a new answer choice without a label mismatch error: Here you successfully added a new answer choice without changing the codes associated with the previous value. A great example of use case would be adding a QR Code at the end of a survey. Use thedata qualitytool to review and fix the incorrect values for calculated fields. Sometimes though, you may want to limit the total number of answers a participant can checkoff. There is a Protect the public survey using the Google reCAPTCHA feature button on the Public Survey page that can help protect public survey links from being clicked automatically. But once you start entering data, changing the variable name of the record_id field will delete all of the data in your project, because youve essentially deleted the key that allows REDCap to understand where the data belongs. Reminder: raw data will give you variable names such as "why_pcom" instead of "Why did you choose to attend PCOM? Each of these records is distinct, with its own forms that store data. Wondering if you should use autonumbering or a custom format for your projects Record IDs? REDCap can create this Record ID for you or you can create it manually. Click on the pencil icon to edit the field: When you are in the editing field window, you can edit the Field Label, the Variable Name, add validation, and note if the field is an identifier. Additionally, LDEW can be configured to automatically lock forms upon completion for certain user roles. Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. You can add your study logo to the top of a project in addition to the participant surveys. Instead, we recommend using a survey access code, which gives a simplified URL and an access code that the participant can use to access the survey. For example, to hide the choice 'Chips', which is coded as '1', enter this Action Tag: @HIDECHOICE='1', To hide both 'Chips' and 'Beans,' which is coded as '6', enter this Action Tag: @HIDECHOICE='1,6'. click on the "Hash the Record ID field." 5) Click on "Export Data." Data Exports - How-To Guide 3/31/2017 3 If using Excel, click on the data file to download the data. Action Tag Spotlight @RICHTEXT: This action tag adds a rich text editor toolbar to a Notes Box field to allow users to control the appearance (by way of styling and formatting) of the text they are entering into the field. We recommend that you don't use the yes/no or the true/false fields when creating a survey because the choices are hardcoded in the metadata. REDCap Messenger is a chat-based tool integrated right into the project web interface that allows quick communication in a secure environment. This creates a third, final record in the set. Tooltips appear as small, circular i symbols in Data Entry Forms and Surveys that when clicked, reveal additional information to the user. When creating a project in development mode, it is a good idea to test your instruments by entering data into your forms. Ensuring the PIs name and contact information are on the project will serve as proof of project anddata ownership in case of staff turnover. @NOW captures the current time while @TODAY captures the current date. In REDCap Field Notation, variable names always point to data fields in the project. Add the @HIDDEN-SURVEY action tag to this field so that it is not visible to participants taking the survey and only appears when checking the form itself in the Record Status Dashboard. The NC TraCS Institute is the integrated hub of the NIH Clinical and Translational Science Awards (CTSA) Program at the University of North Carolina at Chapel Hill. Statistical software might have trouble opening your export file for any number of reasons. Don't delete questions or answer choices, or change variable names (see below for more info), 3. Are you conducting a project that will need a different public survey for different types of participants. All later instruments are considered a continuation of the earlier one(s). (It would also be totally separate to the original project, ensuring you still had the original data and could quickly reference it in the future.). Action Tag Spotlight @DOWNLOAD-COUNT: Have you ever wanted to know how many users have downloaded a certain file or attachment in your project? or other special characters in text fields, it can throw off the columns when viewing it in a stats package. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). You can apply multiple action tags to the same variable. This REDCap external module forces a linear data entry workflow across REDCap forms and events by removing access to any form which does not immediately follow the last completed form. when a participant is reporting multiple things of the same type. REDCap makes reporting and analyzing records easy with built in tools. Since 2009, weve awarded 93grantsfor innovative, interdisciplinary research through our Pilot Studies Program. You can use the logging tool to troubleshoot issues that arise due to a change in data value, calculations and branching logic that are no longer working, etc. How to register for a REDCap account or to change the email or name associated with your account. This helps supports consistent data entry. Additionally, REDCap creates audit log entries for locking and unlocking of the forms. To set it up, access Survey Settings and personalize the Survey Completed message by using piping. Note: IRB approval is needed to perform e-consenting through REDCap. The Auto Record Generation external module allows data from one REDCap project to be migrated over to another. REDCap Docs @ QMUL Record ID Type to start searching REDCap Docs @ QMUL Home . This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. In our sample registry, we create three forms: Demographics, Labs, and Study Management, each form has user-defined fields related to data for that form. 8. Section header fields follow branching logic for all fields until the next section header. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. If you still have trouble, try these additional troubleshooting techniques. This REDCap external module generates a PDF of a survey upon completion and automatically saves it to a file upload field within that subjects record. Did you know that you can set up REDCap to send surveys to specific emails? From the drop-down select Assign to Data Access Group and select the appropriate group. External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? 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